TERMS OF REFERENCE (TOR)
Installation of Solar Power Systems for Adado District Office and Public Facilities
Date: 10 June 2026
Reference: ADDO-SPS-2026-001
Procuring Entity: Adado District Administration, Galmudug State, Somalia
- Background
The Adado District Administration, in close collaboration with the Ministry of Interior, Federal Affairs and Reconciliation (MoIFAR) of Galmudug State, is committed to improving public service delivery and enhancing access to reliable energy within key government and community facilities.
Many public institutions in Adado District continue to face challenges related to inadequate and unreliable electricity supply, which affects service delivery, operational efficiency, healthcare services, security, and administrative functions. To address these challenges, the District Administration intends to install solar power systems at the following locations:
• Adado District Headquarters
• Durable Solutions Camp
• Maternal and Child Health (MCH) Center located within the Durable Solutions Camp
The project aims to provide sustainable, clean, and uninterrupted electricity to support government operations, healthcare services, and community development initiatives while reducing dependency on fuel-powered generators.
- Project Objective
The overall objective of the project is to provide reliable and environmentally friendly solar energy solutions to key public facilities in Adado District.
Specific Objectives
• Install solar power systems at the District Headquarters, Durable Solutions Camp, and MCH Center.
• Improve the reliability and quality of electricity supply in public facilities.
• Support uninterrupted operation of office equipment, lighting systems, medical equipment, and security systems.
• Reduce operational costs associated with fuel consumption and generator maintenance.
• Promote the use of renewable energy and environmental sustainability.
- Scope of Work
The selected contractor shall be responsible for the complete design, supply, installation, testing, commissioning, and handover of solar power systems for the identified facilities.
The scope of work shall include, but not be limited to:
A. Site Assessment and Design
• Conduct technical site assessments at all project locations.
• Determine energy requirements and load calculations.
• Develop detailed solar system designs and implementation plans.
B. Supply of Equipment
Supply all required materials and equipment including:
• Solar panels
• Inverters
• Batteries
• Charge controllers
• Mounting structures
• Electrical cables and accessories
• Protection and safety devices
• Monitoring equipment where applicable
C. Installation
• Installation of solar panels and supporting structures.
• Installation of battery storage systems.
• Electrical wiring and system integration.
• Installation of distribution and protection systems.
• Connection of critical equipment and facilities.
D. Testing and Commissioning
• Conduct performance and safety testing.
• Verify system functionality and efficiency.
• Commission the systems for operational use.
- Expected Outputs
The contractor shall deliver:
• Fully installed and operational solar power systems at all designated facilities.
• Technical design and installation documentation.
• Testing and commissioning reports.
• Operation and maintenance manuals.
• Final completion and handover report.
- Duration of Assignment
The assignment is expected to be completed within thirty (30) calendar days from the date of contract signing.
- Qualification Requirements
Interested firms shall demonstrate:
• Valid business registration and operating licenses.
• Proven experience in solar energy installation projects.
• Experience working with government institutions, NGOs, UN agencies, or development partners.
• Availability of qualified engineers and technical personnel.
• Financial capacity to undertake the assignment.
• Availability of the required tools, equipment, and logistics.
- Required Bid Documents
Bidders shall submit:
• Company Registration Certificate.
• Valid Business License.
• Tax Compliance Certificate.
• Company Profile.
• Technical Proposal.
• Financial Proposal.
• Detailed Work Plan.
• CVs of Key Technical Personnel.
• Evidence of similar assignments completed within the last three years.
• Bank Statement for the previous twelve months.
- Evaluation Criteria
The evaluation shall be based on:
• Technical capacity and methodology.
• Relevant experience and past performance.
• Qualifications of key personnel.
• Availability of equipment and resources.
• Financial proposal and cost effectiveness.
- Reporting and Supervision
The assignment shall be supervised jointly by the Adado District Administration and the Ministry of Interior, Federal Affairs and Reconciliation (MoIFAR) of Galmudug State.
The contractor shall coordinate closely with both institutions throughout project implementation and shall submit progress reports as required.
- Payment Terms
Payments shall be made based on agreed milestones and satisfactory completion of deliverables, subject to certification by the supervising authorities.
- Environmental and Safety Requirements
The contractor shall ensure compliance with environmental, health, and safety standards throughout implementation. All installations must be carried out using quality materials and in accordance with internationally accepted engineering standards.
- Bid Submission Instructions
Interested and eligible bidders are invited to submit sealed bids containing both technical and financial proposals.
All bids must be clearly marked:
“Installation of Solar Power Systems for Adado District Office and Public Facilities”
Sealed bids shall be submitted to:
Procurement Office
Adado District Administration
Adado District, Galmudug State, Somalia
Submission Deadline:
25 June 2026 at 12:00 PM (EAT)
Late submissions shall not be accepted and will be rejected without opening.